This artificial intelligence policy (this “Policy”) describes how our Firm manages its use of artificial intelligence (“AI”) tools.

This policy will be reviewed periodically and updated as necessary to reflect:

• Changes in technology.
• Legal and ethical developments.
• Firm practices.

In General

“We” are Andersen Law LLC, a U.S. law firm, and any entities it controls that carries out any ancillary activities (collectively, “our,” “us,” “we” or “the Firm”).

Should you have any questions about this Policy, please contact us at info@andersenlaw.llc, or by mail at Andersen Law LLC, 180 Elm Street, Suite 188, Pittsfield, MA 01201 USA.

The Firm is committed to establish and maintain guidelines for the responsible, ethical, and secure use of artificial intelligence (“AI”) tools within Andersen Law LLC. Those guidelines, as reflected in this policy from time to time, are intended to protect client confidentiality and privilege, ensure compliance with legal and ethical obligations, maintain accuracy and reliability in legal work and mitigate risks associated with AI-generated outputs.

Scope and Definitions

This policy applies to all attorneys, paralegals, administrative staff, and contractors, and to all uses of AI tools, including but not limited to generative AI; document drafting or review tools, legal research AI platforms, and transcription and summarization tools.

As used herein, the following terms have the respective meanings indicated:

• Artificial Intelligence (AI): Software systems that generate, analyze, or assist in creating content, including text, images, or data-driven outputs.
• Approved AI Tools: AI applications that have been vetted and authorized by the firm for use.
• Confidential Information: Any client-related or firm-sensitive information protected by ethical, legal, or contractual obligations.

Governing Principles

All personnel must adhere to the following principles when using AI:

• Client confidentiality must never be compromised.
• All AI outputs must always be reviewed by a qualified professional.
• AI may not be relied upon without independent validation of its outputs.
• All applicable rules of professional conduct must be complied with.
• AI usage should where required or advisable.

Permitted and Prohibited Calls

All personnel must adhere to the following principles when using AI:

• Client confidentiality must never be compromised.
• All AI outputs must be reviewed, without exception, by a qualified professional.
• AI may not be relied upon without independent validation of its outputs.
• All applicable requirements of professional conduct must be complied with.
• AI usage should be disclosed where required or advisable.

Subject to compliance with this policy, AI tools may be used for:

• Drafting general legal templates or internal documents.
• Brainstorming or outlining legal arguments.
• Summarizing non-confidential materials.
• Legal research assistance (with independent verification).
• Administrative tasks (e.g., scheduling, transcription).

The following uses of AI are strictly prohibited:

• Inputting client confidential or privileged information into non-approved AI tools.
• Relying on AI-generated content without independent review and verification.
• Submitting AI-generated filings, briefs, or legal advice without attorney oversight.
• Using AI in a way that violates attorney–client privilege, data protection laws, court rules or professional standards.

Other Requirements

Users of permitted AI tools may produce inaccurate, incomplete, or fabricated information (“hallucinations”). Therefore:

• All AI-generated work must be reviewed by an attorney or qualified staff member.
• Legal citations, case law, and statutes must be independently verified.
• AI output must not be treated as authoritative legal advice.

All attorneys must comply with applicable rules of professional conduct, including duties related to:

• Competence (understanding the benefits and risks of AI tools).
• Confidentiality.
• Supervision of non-lawyers and technology.
• Candor to the court.

Any concerns about AI use, including potential data breaches or misuse, must be reported immediately to Firm management.